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Evidence Guide: CULLB506C - Catalogue and classify material

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULLB506C - Catalogue and classify material

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse content and format of material

Completed
Date:

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Undertake appropriate checking of material in accordance with organisational procedures

Completed
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Analyse subject content of material to reflect knowledge of general concepts and principles of bibliographic control, relevant standards and customer needs

Completed
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Ensure analysis is suited to the needs of the organisation and its customer group/s

Completed
Date:

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Determine priority of material to be catalogued/classified, identify urgent cataloguing/classification and take appropriate action promptly

Completed
Date:

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Catalogue material

Completed
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Create accurate records according to the standards, precedents and techniques adopted by the organisation and in accordance with industry standards

Completed
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Select, evaluate and adapt precedents to meet specified needs

Completed
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Ensure cataloguing reflects knowledge of, and meets, specified customer needs

Completed
Date:

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Ensure choice of subject headings reflects content of material, knowledge of structure of chosen thesaurus, authorities, appropriate cataloguing tools and standards

Completed
Date:

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Construct headings for more access points using standards and authorities lists

Completed
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Format description in a standard way to enable easy identification of elements within the record

Completed
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Take a systematic approach to material for which there are no precedents, or other complex material, and approach is reasonable given the nature of the material, and/or refer appropriately

Completed
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Ensure cataloguing reflects awareness of changes in relevant cataloguing systems, tools and standards

Completed
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Classify material

Completed
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Use classification systems to reflect knowledge of their principles of organisation

Completed
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Ensure choice of classification number reflects understanding of subject content and correct application of classification system

Completed
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Use standard shelf-listing techniques correctly

Completed
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Ensure classification enables customers and staff to locate material readily

Completed
Date:

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Contribute to maintenance and development of cataloguing practices

Completed
Date:

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Monitor work of self and others, and take appropriate action to enhance cataloguing consistency and quality

Completed
Date:

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Monitor cataloguing system operation and take appropriate action to address problems

Completed
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Create and/or maintain accurate records of materials/holdings in accordance with relevant national and organisational procedures

Completed
Date:

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Ensure cataloguing systems reflect awareness of changes affecting relevant national and local networks and systems

Completed
Date:

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Make constructive contributions to computer system selection, design, evaluation and implementation, in relation to cataloguing

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

demonstrated accuracy and organisational abilities

demonstrated skill in subject analysis

sound knowledge of bibliographic and catalogue record components

sound knowledge and understanding of cataloguing conventions

practical demonstration of skills using current industry cataloguing systems.

Context of and specific resources for assessment

Assessment must ensure:

assessment conducted over a period of time to reflect the monitoring and implementation aspects of this unit

access to strategic plans and relevant policies and procedures manuals

access to current industry cataloguing and classification tools.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of examples of cataloguing work, including original cataloguing, modification of records

review of examples of authority file creation and maintenance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULLB505C Analyse and describe information materials.

Required Skills and Knowledge

Required skills

problem-solving skills to identify and respond to challenges in cataloguing systems

critical thinking skills to make judgements about the appropriate use of systems based on a range of different factors

planning and organisational skills to coordinate and monitor cataloguing processes

literacy skills to analyse complex information materials and to work with cataloguing concepts and standards at a detailed level

numeracy skills to work with classification systems.

Required knowledge

commonly used cataloguing tools

latest edition classification schemes

subject access and control, including subject headings lists, thesauri and authority control procedures

authority systems and files

common automated cataloguing modules

catalogue maintenance principles and activities

ways of modifying and upgrading records to suit customer needs, including additional access points and the establishment of new authorities

precedents and their use to inform cataloguing of complex materials

national/international cataloguing standards

copyright, moral rights and intellectual property issues and legislation that impact on cataloguing practices.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Checking of material may include:

checking of other information provider catalogues via the internet for existing record or close copy

Material to be catalogued/classified may include:

books, journals

audio-visual items, CD-ROMs

music

maps

toys

games

material in English or languages other than English

unpublished material, e.g. manuscripts

computer files and software

electronic documents and journals

network resources or microfilms

Cataloguing/classification:

will include original cataloguing

may include copy-based cataloguing where an existing record exists but requires original subject cataloguing or considerable modification

Appropriate action to maintain and develop cataloguing practices may include:

establishment of authority files for new headings that are devised

adding and deleting data in authority files

checking name and subject authorities added to database for errors and cross-referencing

Cataloguing tools may include:

Library of Congress rule interpretations

Kinetica data entry manuals for different formats

USMARC/Metadata coding manuals

Library of Congress Name Authorities

Serials in Australian Libraries on CD-ROM

various gazetteers and other reference sources for name verification

Cataloguing systems, tools and standards will be limited to the major ones used by the library and may include:

AACR2, LCSH

Dewey

LC

SEARS

SCIS Subject Headings

UDC

MOYES

Cutter Sanborn

In manual indexes, entries may be ordered:

alphabetically

numerically

alphanumerically

taxonomically

chronologically

according to traditional rules or conventions